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Mt Baker Lodging, Mount Baker Lodging, Mt Baker Rentals Rental Agreement

Mt. Baker Luxury Rentals Guest Rental Agreement
Shuksan Luxury Cabin

This agreement, along with the Snowline Homeowner’s Rules & Regulations, and the “Rental Policy” of Mount Baker Luxury Rentals, serve as the complete agreement. The Snowline Homeowner’s Rules & Regulations must be previewed online at

Minimum Age Policy:
Guest(s)/Cardholder(s) must be a minimum age of 23 years of age.

Rate Policy:
Rates and fees are all quoted in U.S funds. A WA State sales tax of 8.5% in addition to a WA State Lodging tax of 2% will be collected with the total amount due. Rates are subject to change at any time without notice. However the rate of a confirmed reservation (see below) will always be honored.

Reservation Policy:
To confirm a reservation, the renter must pay a 25% or $300 deposit (whichever is greater). Rental dates cannot be held nor secured until the above is done.

The guest/cardholder is responsible for giving the accurate number of guests that will be staying in the home. The guest/cardholder is responsible for staying within the vacation home's maximum capacity of 8. This is strictly enforced and punishable by an early eviction without refund.

Cancellation & Refund Policy:
Cancellations must be made 31 or more days prior to the scheduled booking arrival date for the deposit to be refunded, minus a $50.00 processing fee. A cancellation made 30 days or sooner to the scheduled booking arrival date, regardless of the reason for the cancellation, is non refundable forfeiting the total amount owed, unless the property can be re-rented, in which case the full amount would be refunded minus a $50.00 cancellation fee. We strongly suggest you purchase Trip Cancellation Insurance.

Management reserves the right to cancel any reservation; which would result in a full refund to the guest/cardholder.

Check-In/Check-Out Procedures:
CHECK-IN TIME IS AFTER 4 P.M. AND CHECK-OUT IS 11 A.M. SHARP. NO early check-ins unless otherwise permitted previous to check in. Guests will pick up two gate access cards, 2 house keys, and a community trash compactor key. Special instructions & directions will be emailed to the guest.

Before check-out, the guests/cardholder(s) are responsible to complete the following housekeeping measures:

1) Start a load of laundry
2) Bring all dirty towels to laundry area, and start one load of towels in the washer before leaving.
3) All dirty dishes must be rinsed and placed in dishwasher, and the dishwasher must be started. Clean dishes must be put in the location in which they were found.
4) All household trash and garbage should be placed in refuse containers and should NOT be left outside. Prior to departure, trash bags should be left on kitchen floor for housekeeping to dispose of. Avoid leakage by double wrapping each trash bag with a second trash bag. (Note: A trash key will be provided so guests can dump refuse in Snowline Community dumpster as they need.)
5) Make sure the hot tub cover is on.
6) Unplug toasters, coffee makers, can openers, blenders.
7) Reset the main level thermostat to 55 degrees, and ensure all other thermostats on the main and lower levels are turned right off.
8) Turn off all inside lights.
9) All doors and windows need to be closed and locked.

Any vacation property left unduly cleaned will result in a $40.00 per hour cleaning charge with a one-hour minimum service charge. 2.)

At CHECK-OUT, VACATION PROPERTY MUST BE LOCKED AND ALL KEYS AND GATE ACCESS CARDS are to be left in the provided lock box which is clearly labeled at entry door. Any keys not left in the specified location will cause the cardholder(s) to be charged up to a $150.00 fee for cards/keys that are lost or not returned.

Security/Damages Agreement:
1) For any and all damages done to vacation property including, but not limited to: a) damage done to furnishings, appliances, structures, or surrounding areas, b) the removal of any Homeowner personal property items, the cardholder(s)/guest(s) will be held responsible for any damages or missing items. The Cardholder’(s) credit card will be charged for the full cost of fixing or replacing any damaged or missing items.

2) Guests are required to leave the vacation property on the date scheduled for departure by 11:00 a.m. Any guest(s) who do not leave the vacation property by 11:00 a.m. will incur a fee on the cardholder(s) credit card of one night’s stay.

3) Guests are required to comply with the Snowline Community Homeowner’s Association Rules and Regulations (a copy is located in vacation properties and is available online). If guests fail to adhere to these rules and regulations, the cardholder will be held responsible to pay any fines charged to the Homeowner. NOTE: If the front community gates are damaged by misuse (i.e. two cars entering at a time), there will be a fine of up to $300.00 incurred by Snowline Community Club, this will be the responsibility of the guest to pay and will be charged to the credit card.

4) Homeowners will not be held responsible for guest’s personal property. Use at Your Own Risk. All of the vacation properties are privately owned; the owners are not responsible for any accidents, injuries or illness that occurs while on the premises or its facilities. The guests use the premises and or their facilities at their own risk. The Homeowners are not responsible fore the loss of personal belongs or valuable of the guest.

5) Skis, snowboards, sleds or other related recreational equipment are the responsibility of the guests/cardholders. We recommend using the basement with its concrete floors to store your equipment as it is ideal for storage of these items and has the least potential for damage.

6) Damages caused by equipment will incur charges for repair or re-placement of vacation rental structures or furnishings to guests'/cardholders' credit card. Such damages could be in the form of scratches/dents in floors or walls, water damage upon floors or furnishings, etc.

7) In addition, the following problems will not be cause for a refund of any rental money: a) Problematic road/weather conditions b) breakdown of DVD players, hot tubs, or other recreational equipment c) power outages d) construction work in the area. By accepting this reservation, it is agreed that all guests are assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise.

Smoking is not allowed within any vacation rental property. Any evidence of smoking having taken place inside the cabin shall result in a $300 fine being charged to the cardholder(s)/guest(s). Guests may smoke outside of the properties, but they are responsible for disposing of any cigarette/cigar related remnants in the proper provided receptacles. Any cigarette/cigar related remnants left on the ground may incur extra cleaning fees.

Maximum Occupancy Limits:
Occupancy limits are clearly specified for each vacation rental. Compliance with these limits is compulsory. Breaking occupancy limits will result in a loss of guest’s stay. Guests will be removed and reservation money will not be refunded.

Pets are NOT permitted. If evidence of a pet being in the Shuksan cabin is found by the cleaner, a fee totaling the amount of one night's stay will be levied.


Signature __________________________________________

Print Name _________________________________________

Credit Card Information:

Name on Credit Card: ____________________________________________

Credit Card Billing Address: ________________________________________

City: _________________State: _________________Zip Code: __________

Type of Credit Card: MasterCard / Visa / American Express

Credit Card Number: _____________________________________________

Exp Date: _________________

I hereby give permission to charge my credit card for any fees incurred through my non-compliance with this agreement:

Cardholder's Signature: _______________________________________

Group Details:

Arrival Date: _______________  Departure Date: _______________

# of Guests: _______________ # of Pets: _______________

Vehicle #1 Make: ___________ Model: ___________ Plate: ___________

Vehicle #2 Make: ___________ Model: ___________ Plate: ___________

I understand and agree to the Cancellation & Refund Policy noted above. It has been recommended to me to purchase trip cancellation insurance to avoid financial hardship should my reservation need to be cancelled by my party for any reason whatsoever.

Cardholder's Signature: _______________________________________

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